Nobody wants to move their office to a new location. The stress IT and sales team get from packing and getting set up at the new office knowing they’ll lose productivity is enough to make anyone dread the task. Moving offices North London will be much easier with some smooth prep work.
Begin Planning As Soon As Possible
Office relocations can take longer than expected, especially if the office is of a larger size. Office Removals North London takes time and strategy, so starting the planning at least three to six months in advance can make the entire move smooth and easy. Choose a team member to manage the project and its timeline. This means they’ll be the main communicator with the rest of the staff and the decision maker if anything goes wrong. This entire process will be complex, and if no one is in charge, the office will be unsorted a week ahead of the move-in.
Declutter Before You Pack
When you think about moving it is a great time to evaluate what you actually need to keep, it is a great time to make a plan. For example items like a broken printer from 6 months ago, to stacks of promotional items from 2019, do you think it is time to let it go? You will save money on moving and it will make it easier to start fresh once you get to your new space.
Each dept there is a need to find items that should make the move and items that should not. Some old electronics could be recycled but make sure you shred any old documents if there are any to keep the data safe. You will make it a quicker task to get back to work if you move less.
Get Your IT Sorted
Figuring out the moving of computers and all the tech is usually the hardest part. For example and plan should be made for each system to be disconnected so it can be safely packed and moved and then plugged back in. If there is not any IT in house it is usually helpful to have outside help. They will need to configure a plan for the new place and any network they need to set up.
Just make sure that everything is backed up especially data so it doesn’t get lost during the move. It is easier to replace hardware but data that is lost is usually unrecoverable. If there are any cloud apps that are easier to use keep that in mind and also think about all the desk phones, cables, and servers.
Firm Moves Helps Office Change
Your employees may be anxious about the move, what they may need to do, and when the move will be. Will office staff be able to pack their desk, or will it be packed by someone else? When and where will their accommodations be? These questions need to be addressed as soon as possible to eliminate the need for gossip from employees.
Having a strong labeling system will help eliminate confusion when employees pack. Boxes should be marked on the outside to indicate what they have packed as well as what the contents are and what new location they are going to in the new office, i.e., Sarah’s desk, 3rd floor. Fuel’s label “Misc. Office Supplies” will lead to confusion for office employees and could be avoided if a strong labeling system prevails.
Firm Focus on The Day of The Move
For office removals North London, be sure to gauge potential partners on their experience with commercial relocations to be sure they understand the uniqueness of office relocations as opposed to residential relocations, which are much simpler. Office relocations require building management coordination, and often involve parking permits, lift reservations, and time constraints.
Make sure to get dilapidation survey approvals and access arrangements for both sites. Most office buildings have move in restrictions to out of business hours to mitigate disturbance to other business tenants. This will need to be tended to by security for coordination, and to ensure that the loading bay is all available for use, that everyone has to the appropriate keycode/passes for access.
Pack a box with your basics for your first day in your new unit. Remember a kettle for making tea and coffee. Make sure to pack mugs and biscuits too. People handle a lot more upheaval in their day if they know they’ll be able to make a cuppa. With that in mind, include toilet paper, soap for the sink, and first aid supplies too. These little things are all too easy to forget.
Don’t Overlook the Admin Fast Ahead of Time!
Don’t forget to change your address with Companies House, HMRC, your bank, and your suppliers and clients, and your own website. For any mail that we might have missed, please make sure to set up mail forwarding with Royal Mail. Make sure to update your Google Business listing, and any online listings that your potential customers might see.
Check your policy regarding office removals North London and if it may affect any insurance you have. Most insurance will require you to notify them about changes in address, and they might have some particular rules for being covered during a change of location.
One day after the move
The first week will not be completely smooth, and I hope you understand that. New routines will take some getting used to, and systems always take some time to adjust and settle. Because the new systems are all interconnected, I recommend you build in a buffer time for you and the team on any big deadlines you might have to be working on. With that in mind, be prepared for the usual issues that come with a new system and know that you will be the one with the new system to use, and likely have most of the abnormalities in the system.
When done correctly, office removals North London could improve morale and productivity. New spaces often bring new energies and overcoming the challenges of moving together can strengthen the relationships of the members of a team. However, keep in mind that the more you prepare, the more you can avoid chaos, and more time spent preparing prevents a lot of stress in the future.
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