How to Plan an Office Move in London and Stay Productive

How to Plan an Office Move in London and Stay Productive

Office relocations and house moves are two completely different events. For most people, moving house means skipping work for a couple weeks while packing up all their things and taking their time to settle in. However, moving an office means making sure you still have customers to serve, managing employees, and meeting deadlines all while your office furniture and equipment are packed up and ready to go. The London Removals has been helping businesses in all parts of London plan their office relocations in a way so that the negative impact is the least, be it moving a 200-desk headquarters or a small 5-person studio.

What is a Commercial Moving Checklist?

Before you start packing any boxes, you should have a solid plan in place, and that is part of developing a commercial moving checklist as one of the first steps. It should include:

• Set a date for the move that is less likely to coincide with busier times for your business
• State the name of each department for the tagged furniture, equipment, and IT infrastructure that will each be included in the list of things to be moved
• Write a communication plan that includes messages to employees, customers, and suppliers so as to ensure no one is taken by surprise
• Get your lease and building management approved for lift access, loading bays, and parking suspensions so you have the go-ahead for those on moving day
• Identify who will be the point of contact for each of the old and new locations on moving day

Getting these things organized before your move is what helps to separate an orderly move from all of the chaos that can come if these things are not taken care of.

How to Reduce Downtime During the Move

The most important concern for most businesses when it comes to an office relocation is how much time and money will be lost if the business is stalled during the relocation. Losing access to files, phone systems, and servers for too long will also negatively impact the business’s revenue and reputation.

That’s why we adapt our moving schedule to fit your business’s operational activities.

Moving jobs out of hours or over the weekend is an excellent way to help preserve your team’s productivity. If we move your team over the weekend, they’ll leave their desk on Friday and return on Monday to a new desk fully set up to help them resume work. Your team can also have a very minimal disruption to their work when we move them over the weekend, almost no emails will be missed. We are also able to shift teams over different time periods so that essential roles within a department can continue to operate during the move.

Safe Packing and Moving of Sensitive Equipment and Data

All IT equipment and sensitive data such as servers, computers, and networking devices require special treatment. Our team members are trained to disconnect, pack, and reinstall IT devices safely. They will use special anti-static wraps to pack devices to ensure their safe transit and will also use special crates to shield devices from damage during transit. For faster assembly at the new move site and to avoid any downtimes or lost links, we photograph and label all cables prior to disconnecting them.

We will help you stay compliant with GDPR requirements by using securely monitored transport to move sensitive documents and client data as well as offering confidential waste disposal for documents that are no longer needed.

Dealing with Building Management

There are many office buildings in London that have set guidelines and rules regarding the use of elevators, loading docks, and moving hours. This is especially true in the City and Canary Wharf areas.

We communicate directly with building management and landlords to schedule access, arrange necessary parking suspensions, comply with site-specific requirements, and manage vehicle and crew requirements. This effort eliminates delays on moving day.

Why Businesses Choose The London Removals

We have assisted businesses in London with office relocations, commercial refits, and multi-site moves while minimizing disruptions to business continuity. Our staff is trained to transport reception desks, server racks, and other large items, and we operate within your business hours.

Contact our team for a customized commercial removals quote if you plan to move your office or commercial space in London, and we will ensure it is done with minimal disruption.